Privacy policy

Last updated 25.3.2026

1. General

This website is maintained by Turun Teknologiakiinteistöt Oy.

Data protection is important to us, and to protect your privacy, we follow the principles expressed in this privacy policy. We always process your personal data in a reliable manner and are committed to acting transparently and openly. We ask you to read this privacy policy, in which we explain how and what personal data we collect and what we do with it.

We comply with the European Union's General Data Protection Regulation (2016/679) as well as other applicable legislation and official guidelines concerning the processing of personal data and data protection in force at any given time.

2. Who collects your personal data?

Turun Teknologiakiinteistöt Oy
Tykistökatu 6, 20520 Turku
tel. 010 315 3015
email: toimisto@teknologiakiinteistot.fi

3. How do we collect your personal data?

We primarily collect your personal data from you directly (e.g., when you use our services or communicate with us via email). We may also collect personal data regarding your use of our website or process personal data that you provide in connection with our contact form. If you do not provide the requested personal data, we may be unable to provide the service or action you requested. In the aforementioned cases, the processing of your personal data is based on your consent or another legal basis for processing in accordance with data protection legislation.

In some cases, it may be necessary for us to collect your personal data from a third party. For example, we may collect your personal data from your employer if your employer is our client. Collecting data from a third party comes into question, for example, if it is necessary for the realization of our legitimate interests or those of a third party, such as your employer.

In some cases, the processing of your personal data may be necessary for the fulfillment of our legal obligation.

4. What personal data do we process?

As a rule, we only collect personal data that visitors to our website provide voluntarily and which is necessary for the purposes for which the data is collected. Some information is necessary to enable the use of our website and its features (this includes cookies, the use of which is a prerequisite for us to provide the services you have requested).

The personal data we collect includes:
— IP address;
— Information regarding website usage: time of visit, pages visited, browser type, the web address from which the user arrived at the website, the server from which the user arrived at the website, and the domain from which the user arrived at the website.

We may ask for various contact details if you wish to receive our newsletters or marketing materials, or if you are interested in the services we provide. In such cases, the personal data we collect may include name, address, email address, telephone number, the company you represent, and the reason for your contact/message. In connection with a request for quotation, we may also request information regarding the premises or services you desire, and other information related to the event.

If you use the Vierailukeskus Joki room booking system, in addition to the information mentioned above, we may request the following information: the logged-in user’s memberships in Vierailukeskus Joki (status, number of bookings, made bookings, membership start and end dates), the logged-in user’s room booking details (room-specific, but generally: user details, event name, event time, additional selections (services), furniture, number of guests, free-text message) and the logged-in user’s room booking history.

You may choose to log in to our website using a third-party login service that verifies your identity and connects your social media login information (e.g., LinkedIn, Google, or Twitter) to us. In this case, we collect the information and content required for registration or login, which you have permitted the social media service provider to share.

We do not collect information belonging to special categories of personal data on our website.

In addition, if you are our customer or use the services of the properties we manage, we collect necessary personal data into our personal data registers for managing the customer relationship and regarding the use and supervision of the property. Further information is available from us upon request.

5. For what purposes do we collect your personal data?

We process your personal data only for the purposes stated in this privacy policy, unless you have separately given your consent for processing for other purposes.

Turun Teknologiakiinteistöt Oy collects and processes personal data for various purposes, such as:
— To provide our services;
— To respond to your contact request or other inquiry and to receive your feedback;
— To enable communication with our customers and partners and keep them up to date on our services, current affairs, and events;
— For recruitment purposes;
— To fulfill our legal obligations;
— To improve the usability and functionality of our website;
— To collect and analyze our website traffic data;
— To profile our website users based on consent;
— To target direct marketing to individuals based on their visit to our website;
— For other business-related purposes, such as access control and parking management.

6. Marketing automation

We use a marketing automation tool that is connected to our CRM database. Information necessary for marketing automation purposes is supplemented with user-specific data related to the use of our website (profiling). We only collect this type of information with the user's consent. We use the profiling method to develop relationships with both our existing and potential customers.

You have the right to object to the processing of your personal data for profiling and marketing purposes at any time. You can withdraw your consent by contacting us via email at toimisto@teknologiakiinteistot.fi.

7. Automatic collection of personal data

We and our service providers automatically collect certain types of information about your visit to our website and use of our services using cookies and other technologies described in this privacy policy. Collecting this information helps us provide you with the best user experience and measure the effectiveness of our website and marketing activities.

7.1 Cookies and website analytics

Cookies are small files that are stored on the user’s device. They help identify browsers using services and improve the user’s experience. Cookies do not harm users' computers or files.

Our website uses cookies. With the help of cookies, we collect website visitor statistics and analyze this information. Visitor data is anonymized and is not sent to third parties.

The website uses functional cookies that may remember the choices you make on our website and are intended to improve your user experience of our website. Cookies are stored in the browser's cache according to the user's choices.

We use third-party cookies and analytical tools that allow us to analyze the use of our website. This allows us to improve the content of our website to better meet your needs. Such a tool is, for example, Google Analytics. Google Analytics places a tracking cookie on the user's machine. The cookie can be used to track whether it is a returning user to the site.

The user's browser indicates whether a tracking cookie is already in use. If it is not found, a new cookie is placed in the browser. We never pass on user data obtained from tracking cookies to third parties.

You can modify your cookie settings in your browser, for example, by selecting Internet Options – Privacy from the Tools menu in Internet Explorer.

7.2 Sharing on social media

We use third-party social media widgets or buttons so that you can share our website content on social media sites. The use of these widgets and buttons may place a cookie on your device to help you use the third-party services better. We recommend that you read the privacy statements of each service provider before using their services. We are not responsible for the privacy practices or privacy terms of such third-party providers.

8. Personal data and third parties, transfers outside the EU

We do not disclose your personal data to third parties (except for the transfers to subcontractors mentioned below) unless the disclosure is permitted and required by mandatory legislation.

We process your personal data ourselves and also utilize subcontractors who act on our behalf and for our account, to whom your personal data may be transferred, taking into account our obligations regarding the processing of personal data.

Personal data may be transferred outside the EU or EEA or processed from outside the EU or EEA if the servers of the service provider we use are located outside the EU or EEA, in which case we ensure the appropriate implementation of data protection.

When transferring personal data, we comply with the standard contractual clauses approved by the EU Commission regarding the transfer of personal data to third countries, or we implement other appropriate safeguards or ensure that an adequate level of data protection is guaranteed in the third country.

We do not sell or otherwise provide your personal data to third parties for their marketing purposes.

9. Data security and retention period

We have appropriate technical and organizational measures and policies in place to protect your personal data from loss, misuse, alteration, or destruction. Such measures and policies include, for example, firewalls, encryption, and system access rights restricted by user.

We store your personal data in electronic and partly also in paper format. Personal data is kept in a locked vault that can only be accessed by specifically designated persons. Access to databases and systems containing personal data is secured with usernames and passwords, and access rights are restricted based on the person's job duties.

We have limited access rights and authorizations to information systems and other storage platforms so that data can only be viewed and processed by persons necessary for their lawful processing. Our employees and other persons processing personal data are committed to maintaining confidentiality and keeping information received in connection with the processing of personal data secret.

We retain your personal data only for as long and to the extent necessary in relation to the original or compatible purposes for which the personal data was collected, or until we are asked to delete the data (if the request comes sooner). We take all reasonable steps to ensure that inaccurate, incorrect, and outdated personal data is deleted or corrected without undue delay.

10. Your rights

As a data subject, you have the rights described below:

— The right to obtain confirmation from us as to whether or not personal data concerning you is being processed, and if such personal data is being processed, the right to access the personal data;
— The right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal;
— The right to demand that we rectify inaccurate and incorrect personal data concerning you without undue delay, and the right to have incomplete personal data completed;
— The right to have us delete personal data concerning you without undue delay if the conditions of applicable data protection legislation are met;
— The right to have us restrict processing if the conditions of applicable data protection legislation are met;
— The right to object to the processing of your personal data;
— The right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and the right to transmit those data to another controller without our hindrance if the conditions of applicable data protection legislation are met;
— The right to lodge a complaint with a supervisory authority if you believe that the processing of personal data concerning you violates the EU General Data Protection Regulation.

Requests regarding the exercise of your rights should be addressed to our contact person mentioned at the beginning of this privacy policy. If you wish to unsubscribe from our mailing list, you can use our unsubscribe link included with each email.

11. Links to other websites

Our website may contain links to other websites. We recommend that you familiarize yourself with the privacy statement of each website individually before providing your personal data there. We try to link to sites that follow data protection obligations as well as we do, but we are not responsible for the content, security, or privacy practices of other websites.

12. Changes to the privacy policy

We review this privacy policy regularly and may change it by updating the information therein at our discretion as needed. If we make updates to the privacy policy, we will record the date the update was made. The updated privacy policy will come into effect regarding you and your personal data from that date onwards. We recommend that you review this privacy policy regularly to keep informed of any updates made to it. This privacy policy was last updated on May 23, 2018.

Contact us!

If you have questions, comments, or concerns regarding the processing or protection of your personal data, please contact our person responsible for data protection matters.

Maaria Salmenpohja
maaria.salmenpohja@teknologiakiinteistot.fi